DHTI : Office of JS(T) & CAO, Ministry of Defence, Government of India

www.caomod.nic.in

E Block Dalhousie Road New Delhi

Last updated on 08-04-2013

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Defence Headquarters Training Institute

Training Calender 2013-14

Background
Organisational structure
Mission statement
Function and duties
Duties of officials working in DHTI
Norms for organizing in-house training courses at DHTI
Courses conducted outside DHTI
Norms for inviting nominations and selection procedure for courses outside DHTI
Rules, regulations, instructions followed by DHTI for discharging its functions
Budget
Facilities available to AFHQ employees for obtaining informaiton about DHTI
Delegation of financial powers
Sub-delegation of financial powers
Officials trained in DHTI and in other training institutes so far
Training Circulars
Study Material

Background

Defence Headquarters Training Institute was set up under the overall control of JS (Trg) & CAO, Ministry of Defence in May 2003 with the purpose of conducting training activities in respect of civilian personnel of Armed Forces Headquarters Services working in Service HQs and Inter Service Organisations (ISOs). The training is conducted in accordance with the guidelines enunciated in National Training Policy of the Central Government. The Institute conducts Induction courses, Refresher courses, Specialised courses, Workshops and Basic courses in Computers with a view to enhance knowledge and skill of the officers and employees, so that there is qualitative improvement in the level of their performance.

In addition to conducting various courses by itself, the Institute, where necessary meets the training needs of Armed Forces HQs civilian employees by nominating them for various courses conducted by reputed Training Institutes in the country and abroad.

Although the main role of DHTI is to co-ordinate training activities in respect of AFHQ civilian employees, it also organizes some specialized training programmes which are attended by Service Officers posted in Armed Forces HQs and ISOs. Specialised course are also conducted to meet training needs of Officers & Staff of Directorate of Standardisation, DG EME, AFTI’s under HQ IDS & Cat ‘A’ establishments under DGMT, Army HQ.

ORGANISATIONAL STRUCTURE OF DHTI (Click here)

Mission statement

To ensure sustainable all-round growth of human resources in Defence HQs and Inter Service Organisations through following measures.

Carry out periodic Training Need Assessment in respect of AFHQ civilian employees

Design & Develop Training courses on the basis of the identified training needs

Achievement of the cherished goals of the national Training Policy i.e. “Training for All” in respect of AFHQ Civilian employees

Organising training programmes/Special lectures/Workshops/Seminars with the aim of enhancing overall functional of management and specialization

Facilitating need based advanced training of AFHQ Civilian employees in reputed institutions in requisite areas of management and specialization

Diversification of training stragties

Development of a Learning Resource Centre

Function and duties

The Defence Headquarters Training Institute is responsible for coordinating all training activities in respect of Armed Forces Headquarters Civilian personnel working in Service HQs and Inter-Service Organisations in accordance with the guidelines enunciated in National Training Policy of the Central Government. This will include conducting training programmes for members of AFHQ Civil Services, AFHQ Clerical Services and AFHQ Stenographer Services as part of its Cadre Training Plan. The Cadre Training Plan includes Foundation and Orientation programmes for Direct Recruits and promotees respectively at the level of LDC, Assistant and Section Officer, which are mandatory for their removal from probation. Management Development Programmes, also mandatory in nature, are conducted for Middle and Senior level officers.

In addition to the above, DHTI details the AFHQ officers on long term professional development programmes and management development programmes at various reputed institutions like IIPA, IIMs, NIFM, IST&M, NDC, DSSC, etc.

In addition to the main role of coordinating the training activities in respect of Armed Forces Headquarters Civilian Personnel mentioned in the preceding paragraphs, Defence Headquarters Training Institute will also carry out such programmes for Services officers posted in Armed Forces HQs and Inter-Service Organisations from time to time as are considered necessary for improving the quality of performance.

It also conducts an orientation programme for officer upto the rank of Col. & equivalent, who have been posted to Armed Forces HQrs for the first time.

DHTI also facilitates training of officers/staff of Directorate of Standardisation, DG EME, AFTIs under HQ IDS & Cat ‘A’ establishments under DGMT, Army HQ.

Duties of officials working in DHTI

Directory of officials working in DHTI along with the role & duties assigned to them:

SL	Name (S/Shri)	Designation	Role & Duties	Contact No
1	Rajesh Saxena	Director	Formulation & Implementation of training policy in respect of AFHQ Civilians	23792441
2	Deepak Kumar Bist	Dy Dir	Formulation & Implementation of training policy in respect of AFHQ Civilians	23014686
3	Namita Malik	Asstt Dir	Supervision of courses under Cadre training plan held at DHTI & Financial Administration at DHTI.	23014680
4	Ashok Kumar	Asstt Dir	Supervision of Specialised Courses, Workshops and Computer Courses held at DHTI & Courses held in Other Institutions like NDC, IIPA, NIFM, ISTM, NATRSS etc, & General Administration at DHTI	23792437
5	V Srinivas	Asstt	Dealing with cadre training courses for Assistants conducted at DHTI.	23014680
6	Tripta Atri	Asstt	Dealing with outside courses at NDC, DSSC, NIFM, DOP&T and other institutes	23792437
7	Brijesh Kumar Jha	Asstt	Procurement of training material, maintenance of accounts and related contingent bills	23014680
8	Vikash Kumar	PA	Assistance to Director, DHTI	23792441
9	PS Prabhakar Kumar	UDC	Dealing with computer courses, training courses for MTS, LDC & UDC conducted at DHTI & General Administration.	23792437
10	Sachin Lall	UDC	Dealing with cadre training courses for PA/Steno & Section Officers conducted at DHTI.	23014680
11	Ram Babu Singhal	Binder Asstt	Binding of Training Materials, Photocopying of circulars & hand outs	23014680
12	Upasna	LDC	Dealing with Specialised Courses conducted at DHTI.	23792437
13	Ashish Patel	LDC	Dealing with cadre training programme for Assistants (DR) & PA/Steno	23014680
14	Anand Pratap Singh	LDC	ssue of store items, maintenance of accounts and related contingent bills. Typing work related to study material,	-do-
15	Sunil Kumar	LDC	Diary work, Compilation of feedback, training courses for MTS & LDC and General Administration	23792437
16	Lal Mohan Paswan	MTS	Job of MTS
17	Brij Lal	MTS	Job of MTS	23792437
18	Manoj Kumar	MTS	Job of MTS	-do-
19	Bharat Jaluthria	MTS	Job of MTS	-do-
20	Ram Bhavan Patel	MTS	Job of MTS	-do-

PROCEDURE FOLLOWED IN DECISION MAKING :

Norms for organizing in-house training courses at DHTI

(a)

Norms for organizing in-house training courses at DHTI : Finalization and obtaining approval of JS (Trg) & CAO in respect of Annual Training Calendar of the Institute. Following procedure is adopted to implement the courses under training calendar :-

(i) For courses under cadre training programmes :

1	List of eligible participants is obtained from CAO/P Division.
2	The participants are detailed for the courses in order of seniority with the approval of Director, DHTI.
3	Guest Lecturers from approved faculty list are invited to deliver lectures during the courses.
4	All necessary administrative & financial arrangement are made for organizing the training course smoothly
5	Certificates are prepared and distributed to the participants after completion of the course.

(ii) For courses other than cadre training programmes :

1	Circulars are issued calling for nominations of Officers / Staff of AFHQ Services.
2	The nominations received are scrutinised and eligible participants are intimated regarding acceptance of nominations.
3	Guest Lecturers from approved faculty list are invited to deliver lectures during the courses.
4	All necessary administrative & financial arrangement are made for organizing the training course smoothly
5	Certificates are prepared and distributed to the participants after completion of the course.

(b)

Norms for inviting nominations and selection for courses outside DHTI.

(i) Courses conducted outside DHTI

Long Term Courses (duration of six months are more)

Tentative Start

APPPA, IIPA New Delhi
National Defence College Course, New Delhi
Long Defence Management Course, Secunderabad
PGDM (FM) Programme, NIFM, Faridabad
Defence Service Staff College Course, Wellington (Tamilnadu)

Jul
Jan
Jun
May
Jun

Short Term Courses

DOP&T Sponsored course like Direct Trainer Skills, Design of Training
Course conducted by Ministry of Defence
Courses conducted in IST&M

monthly
monthly

(ii) Pprocedure for Nomination and Selection

1	The circulars are issued only after receiving the circular from concerned Department/Institutes such as DOP&T, NIFM at Faridabad and Min of Def.
2	Training circular is circulated among three Service HQs/ISOs as per the standard distribution list for further distribution.
3	After the last date of receiving the nominations in this office, the nominations are put up to the competent authority for his approval.
4	Eligibility criteria are followed by this office, which is laid down by DOP&T, Min of Def and respective institutes. If requisite candidates/nominations are not received then eligibility criteria is relaxed after obtaining the approval of competent authority.
5	For long-term courses ACR Profile for the last five years is considered as one of the criteria.
6	For long-term courses vigilance clearance is obtained.
7	All factors remaining equal, seniority is given preference. Profile of courses already attended is also considered before accepting nominations.
8	JS(T) & CAO is the competent authority for approving the nominations for long term courses.
9	Director/JD, DHTI is the competent authority for approving nominations for short-term courses.

(c)

Norms for Financial matters :- Financial Powers have been delegated to JS(Trg) & CAO and further sub-delegated to Director (HR) & Director, DHTI. Sanction of the competent authority is obtained as per powers delegated at the time of proposing expenditure.

Rules, regulations, instructions followed by DHTI for discharging its functions

1	National Training Policy & its guidelines issued by DOP&T.
2	Delegation of financial power to JS (T) & CAO vide Govt. letter No. A/25991/5/CAO/Trg dt. 16 May 2006 as amended vide Govt. letter No. A/25991/5/CAO/Trg dt. 25 Oct 2010
3	Sub-Delegation of financial power of JS(T) & CAO vide Govt. letter No. A/25991/5/CAO/Trg dt. 19 Jul 2006.
4	Revision of the Peace Establishment (PE) of DHTI vide Govt. letter No. A/25991/1/CAO/Trg dated 02 Dec 2011.
5	Instructions and rules issued by Training Division of DOP&T, Ministry of Defence, Ministry of Finance, any other nodal Departments of the Govt. or various training institutes.
6	GFR, 2005
7	Financial Regulations (FR) Part I & II
8	Other relevant CCS Rules.

Budget

The Budget for training is allotted to DHTI by FP Directorate, Army HQ. The expenditure is made under CAOs training grant, Defence Services Estimates Major Head 2076 Minor Head 800 (B) (a)(14) Code Head 565/34. D uring FY2011-12, Rs.43.34 lakhs has been allotted to DHTI as training grant.

Facilities available to AFHQ employees for obtaining informaiton about DHTI

Notice Board
Circulars
CAO’s Office Bulletin (Quarterly)
Printed Training Calendar
Personal Interaction with any official of DHTI

Documents held by DHTI :

Training materials for Assistants, LDCs, Steno, etc

Information available in Electronic forms :

Training materials, list of participants.

Central Public Information Officer (CPIO) :

Sh. Rajesh Saxena, Director, DHTI

Delegation of financial powers

Financial powers have been delegated to JS(T) & CAO for incurring expenditure from Training Grant allotted to DHTI vide letter No.A/25991/5/CAO/Trg dated 27 Oct 2003, 16 May 2006 and 25 Oct 2010 as under:

Sl	Item	Financial Powers		Remarks
Sl	Item	Without Concurrence of MoD (Fin) (in Rs.)	With Concurrence of MoD (Fin) (in Rs.)	Remarks
A : FINANCIAL POWERS REGARDING TRAINING ACTIVITIES
1	Sanction to invite lectures/experts for imparting training	Full
2	(ii) Payment of honorarium to in-service lecturers/experts	(a) Rs. 500/- per session to in-service lecturers. (b) Rs. 1000/- per session to non-serving officers. (c) Rs. 4000/- per session for expert/eminent resource persons invited as guest faculty.		(a) The payment is subject to ceiling of upto 30 days or 60 sessions in a year per in-service guest lecturer, whichever is lower. - (c) Reasons that justify such payment will be duly recorded in writing and prior approval of JS(T) & CAO will be accorded before inviting the speaker.
3	Payment of fees for attending courses or participating in seminars/conferences/conventions organised by Govt./PSUs/Autonomous bodies wholly/partially funded by Govt.	Full powers for approved courses
	Note : The power will be exercised by JS (T) & CAO in respect of members of AFHQ Civilian cadres.
4	Payment of fees for attending courses or participating in seminars/conferences/conventions organised by leading private institutions of National Repute.	Upto Rs. 10,000 per participant	More than Rs. 10,000 per participant
	Note : The power will be exercised by JS (T) & CAO in respect of members of AFHQ Civilian cadres.
5	Sanction to purchase Training Aids, books, stationeries, printing of training material etc., required for training except IT related equipment.	Upto Rs. Two lakhs in each case	More than Rs. Two lakhs in each case
6.	Sanction to procure / hire IT related equipment for training following the procedure of procurement for hiring equipments	Upto Rs. Two lakhs in each case	More than Rs. Two lakhs in each case
7	TA/DA for faculty / Guest Speakers / Staff	Serving Govt. Officials as per entitlement under TA rules Guest Lecturers from outside the Govt. on actual basis.
8	Contingent Expenditure	Upto Rs. 20,000 in each case	More than Rs.20,000 in each case
9	Payment of Honorarium for preparation of training material	Maximum of Rs.1000/- per individual per material subject to a ceiling of Rs.2500/- per individual per financial year.	More than Rs.2500/- and upto Rs.5000/- per individual per financial year
10	Payment of Honorarium for validation of training material	Maximum of Rs.500/- per individual per material subject to a ceiling of Rs.2500/- per individual per financial year.	-do-
11	Sanction to provide Tea, Snacks & Working Lunch etc. for the participants & lecturers of Specialised Courses/Workshops meant for Gp ‘B’ officer and above.	Upto Rs.60/- per head per day	More than Rs.60/- per head per day
12	Sanction to detail participants of a course of duration of two weeks or more held in DHTI for temporary duty for undertaking study tour within India.	Full		The duration of temporary duty will not be more than two days excluding days of journey. The expenditure on account of TA/DA during the Study Tour organised by DHTI will be borne by the participants respective organisation from their appropriate Budget Head.
B : FINANCIAL POWERS FOR REPAIRS AND MAINTENANCE OF IT RELATED EQUIPMENTS
1	Local repair of computers, peripherals and ancillary	Rs.1.00 lakhs per transaction	For more than Rs.1.00 lakh in each case.
2	Maintenance of Computer systems and their peripherals through annual maintenance	Rs. One lakh per transaction	For more than Rs. One lakh in each case.
C : FINANCIAL POWERS FOR REPAIRS & MAINTENACE OF AC, PHOTOCOPIER, TRAINING AIDS
1	Local repair of AC, Photocopier, Resograph machine Training Aids	Rs. One lakh per transaction	For more than Rs. One lakh in each case.
2	Maintenance of AC, Photocopier / Resograph machine, Training Aids etc through annual maintenance	Rs.One lakh per transaction	For more than Rs. One lakh in each case.
D : FINANCIAL POWER FOR HIRING CIVIL TRANSPORT
1	Hiring of Civil transport by DHTI for Training activities	Rs.75,000 per annum	For more than Rs.75,000/- per annum

Sub-delegation of financial powers

Financial powers delegated to JS(T) & CAO have been further delegated to subordinate authorities as given below:-

Item	Authority to whom Powers sub-delegated	Limit
A. FINANCIAL POWERS REGARDING TRAINING ACTIVITIES
Sanction to invite Lecturers/experts for imparting training	Director, DHTI	Full Power
Payment of Honorarium to lecturers/experts	Director, DHTI	Full Power
Payment of fees for attending courses or participating in seminars/conferences/conventions organisedbyGovt.Institutions/PSUs/Autonomous Training Institutions wholly/partially funded by Govt.	Director(HR) Director, DHTI	Rs. 20,000 Rs. 15,000
Payment of fees for attending courses or participating in seminars/ conferences/ conventions organised by leading Private Institutions of National Repute.	Director(HR) Director, DHTI	Rs. 5,000 Rs. 4,000
Sanction to procure/hire Training Aids, Air Conditioners, Photocopiers, Resograph machine, books, magazines, stationeries, printing of training material, binding etc, required for training except IT related equipment.	Director(HR) Director, DHTI	Rs.1,00,000 Rs. 80,000
Sanction to procure/hire IT related equipment for training following the procedure of procurement for hiring of equipments	Director(HR) Director, DHTI	Rs. 1,00,000 Rs. 80,000
TA/DA for faculty/ Guest Speakers/Staff	Director, DHTI	As per Entitlement
Contingent Expenditure	Director, DHTI	Rs. 6,000

B. Financial powers for repairs & maintenance of IT related equipments
Local repair of computers, peripherals and ancillary.	Director (H) Director, DHTI	Rs. 50,000 Rs. 30,000
Maintenance of Computer systems and their peripherals through annual maintenance	Director(HR) Director, DHTI	Rs. 50,000 Rs. 30,000

C. Financial powers for repairs & maintenance of AC, photocopier & training-aids etc.
Local repair of AC, photocopier, RIsograph machine Training Aids	Director(HR) Director, DHTI	Rs. 50,000 Rs. 30,000
Maintenance of AC, Photocopier/ RIsograph machine, Training Aids etc through annual maintenance	Director(HR) Director, DHTI	Rs. 50,000 Rs. 30,000

D. Financial power for hiring of civil transport
Hiring of Civil transport by DHTI for Training activities	Director, DHTI	Full Power

Officials trained in DHTI and in other training institutes during the financial year 2012-13 as on 25 Mar 2013.

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